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Program Policies and Procedures

 

Absences

Call SEASPAR when a participant cannot attend an activity. The number of staff hired is based on perfect attendance. Help us avoid unnecessary expenses by advising us if a participant will be absent. On special events, this allows those on the waiting list to attend and means that no tickets are wasted. Messages may be left on the after-hours absence line. We realize that last minute absences may not allow for notice; however, we appreciate your assistance and cooperation.

Atlanto Axial Subluxation

Individuals with Down Syndrome are at risk of having Atlanto Axial Subluxation Condition (ASC) that causes increased mobility in the cervical spine. For the safety of our participants, individuals with Down Syndrome are not allowed to participate in the butterfly stroke in swimming, diving, tumbling, gymnastics, high jump, and other activities unless they have tested negative for ASC. An x-ray determines if the condition is present. Contact SEASPAR for further details

Code of Conduct

SEASPAR asks all participants and family members to observe the behavior code below, which was developed to ensure enjoyable and safe program experiences.  SEASPAR will attempt reasonable accommodations to enable participants to meet behavior expectations.

  • Show respect to all participants, staff, and public.
  • Listen to and comply with staff direction and program rules.
  • Allow others in the program and others at public facilities to enjoy the activity without disruption (within reason).
  • Refrain from using foul language or other offensive behavior such as rude gestures, sexually explicit language, or inappropriate touching.
  • Refrain from causing bodily harm or aggressive physical contact.
  • Show respect to equipment, supplies, and facilities.

Additional rules are developed for specific programs as deemed necessary by the staff.

Discipline

SEASPAR applies a caring, positive approach to discipline.  Staff review rules with participants and are willing to work with parents to develop behavior modification programs as necessary.  When conduct expectations are not met, staff will take reasonable steps to accommodate the behavior and minimize future risks.  However, when accommodations are attempted and are unsuccessful, or when no reasonable accommodation exists to avoid future risks, SEASPAR may take actions such as removing a participant from an activity for a short period of time, removing a participant from an activity for the remainder of the day, suspending participation for the next program meeting, or suspending participation in that program for the remainder of the season.  Notwithstanding SEASPAR’s option to use progressive discipline, SEASPAR is not required to do so and may, at its sole discretion, forego lesser forms of discipline at any time, and proceed immediately with suspending participation for the remainder of the season.

Listed below are examples of reasons for disciplinary action.

This list, however, does not constitute a comprehensive list of all acts which may subject the participant to disciplinary action, including suspension from any program or activity.  Instead, the following list sets forth some of the more typical circumstances that arise.  They include, but are not limited to:

  • Making loud noises in particular settings where quietness is expected.
  • Inability to sit quietly in theaters, concerts, etc.
  • Showing lack of respect for other participants/patrons at activities.
  • Running in crowded areas or bolting from the group – this can cause disruption or be a significant safety problem.

Medication Dispensation

The exchange of medication, information, and participants can become rather hectic as a group prepares to leave for an activity or at the beginning of a program. In order to be sure that all medication is in order and staff has the appropriate information, we ask you to put medication in specially-marked envelopes, complete the label, and give it to the program supervisor before the group leaves. To make the process work more efficiently for overnight trips, envelopes are sent to you along with the packing list. For day trips, staff provides envelopes at the drop-off point.
For the convenience of those who are involved in many outings, or who take medication frequently, we are happy to provide a supply of labeled envelopes.

Participant Expectations

SEASPAR provides leisure opportunities for individuals with disabilities, and while participating in our programs, we stress socialization skills, appropriate behavior, and personal appearance.  For the dignity and acceptance of individuals with disabilities, and for their overall self-esteem and enjoyment in community outings, the staff has developed a list of participant expectations.  We ask that you assist us in fulfilling these basic guidelines.  The participant guidelines were developed for the betterment of our participants, their self-esteem, and normalization.

  • Clean, dry clothing.
  • No bowel/bladder problems upon arrival at the program. If this is a concern, extra clean clothing, cleanup supplies, and Depends garments must be sent with the participant.
  • Attention to body odors (should smell fresh).
  • Appearance should be clean.
  • Appropriate attire for program participation (gym shoes, warm-ups, or loose-fitting clothing for athletic, sports, or exercise programs). If you have a question about attire, call SEASPAR.

Staff will be consistent in stressing personal hygiene while participants are at programs.

 Weather Cancellations

Weekly programs and special events may be cancelled due to inclement weather. Call SEASPAR one to two hours before the program begins or between 4:00 and 4:30 p.m. for evening programs. If a program is cancelled, staff attempt to reach all participants by phone to inform them of the cancellation. After hours, program changes are available on the program update selection of the phone system. If indoor facilities are available for weekly programs, the program is held as usual. Programs cancelled due to inclement weather are not rescheduled.

Severe winter weather guidelines for cancelling programs

Outdoor programs or programs with transportation for participants with physical disabilities:

  • Temperature of zero or wind chill of -10° or less

All other programs with transportation:

  • Temperature of -10° or wind chill of -20° or less

All programs (including indoor): snowstorm or blizzard situations when driving restrictions and emergency accident plans are in
effect (e.g., winter storm or blizzard warnings).

Other weather concerns affecting program cancellation

All programs (including indoor) where a tornado warning is in effect for the surrounding area. SEASPAR uses discretion for all other weather warnings and watches.

 Wellness Guidelines

In consideration of other participants and staff, and to prevent the spread of contagious illnesses, it is recommended that participants refrain from attending programs when any of the following conditions exist:

  • Fever of 100° or higher within the last 24 hours.
  • Vomiting within the last 24 hours.
  • Persistent diarrhea in conjunction with other symptoms.
  • Contagious rash or a rash of unknown origin.
  • Persistent cough and/or cold symptoms.
  • Eye infections or discharge from the eye.
  • Symptoms of mumps, measles, chicken pox, strep throat, flu, impetigo, or   Coxsackie’s virus.
  • Fatigue due to illness that hinders participation in a program.
  • Runny nose with yellow or green discharge.
  • Lice or mites.

Please notify SEASPAR if the participant contracts any contagious illness that will affect attendance at a program.  Participants should return to programs at the doctor’s recommendation, or, if not under a doctor’s care, when the symptoms have clearly passed.